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Event Planners Guide
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CONTACT INFORMATION
Prefix
*First name
*Last name
*Organization
Address (line 1)
Address (line 2)
City
State/Province
Zip code
Phone
Fax
*email
Web site
(*) required fields

Nature of Event


MEETING PROFILE
Complete meeting name
Meeting type
Other (Please explain)

Meeting scope: Where do most attendees come from? (Check all that apply.)
Local
State
Regional
National
International
Decision made by? (Check all that apply.)
Board
Primary Contact
Committee
Chief Staff Executive
Meeting Management Company
Proposal due by
Meeting start date
Meeting end date
Alternate start dates
for this meeting
Meeting start date
Meeting end date
Largest attendance
Largest meeting setup
for
 attendees
Other (Please explain)
Number of concurrent
breakout rooms utilized
Preferred setup
for breakouts


ON-SITE FOOD AND BEVERAGE FUNCTIONS
Number of breakfasts   
Number of brunches   
Number of luncheons   
Number of receptions   
Number of dinners   
Estimated attendance    
Estimated attendance    
Estimated attendance    
Estimated attendance    
Estimated attendance    

Yes No
 Bar service needed at any food functions
Yes No
 Break service needed for morning or afternoon sessions?
If yes, estimated number of breaks average attendance
Yes No
 Any off-site food and beverage functions


GUEST ROOM INFORMATION
Arrival date
Departure date

Enter minimum number of guest rooms needed per night:

Sun Mon Tue Wed Thu Fri Sat

Enter number of suites needed per night:

Sun Mon Tue Wed Thu Fri Sat



EXHIBITS (If any, please complete the section below.)
Type of show

Type of exhibits
 8x10
10x10
Tabletop
Other (Please explain)
Number of exhibits
Total exhibit
square footage
Move in day
First show day
Last show day
Move out day


SPECIAL REQUIREMENTS

We can also assist you in finding specialized services to make your planning process easier. Please check those areas in which you would require additional information.

Audio-visual services Shopping
Special assistance/disabilities Golf
Off-premise event sites Teleconferencing
Shuttle service or ground transport Banquet facilities
Hired entertainment or speakers Spouse or youth programs
Shipping services Theme parties or special events
Florists Airline
Printers Special dietary needs
Media contacts Car rentals
Tours or sightseeing

Other (Please explain)

Thank you for considering Von Braun Centers services.

MEETING HISTORY

Any history pertaining to the meeting as outlined in the RFP would be appreciated.

Start
Dates
MM/DD/YY
End
Dates
MM/DD/YY
 City
State/
Province
Name
of
Hotel
Total #
Rooms on
Peak Nights)

Comments or Special Notes: