Miscellaneous Services
| SERVICE | RATES |
| Electrical Usage (Arena only) Electrical Usage (Concert Hall only) Electrical Usage (All Other Locations) Electrical Service 120v, 20 amp 120v, 30 amp 208v, 30-59 amp 208v, 60-99 amp 208v, 100-200 amp Other Electrical Services Sign Printing Water Hookup One-time Pump Out Drain Constant Drain Compressed Air Hookup Telephone Extensions Local Long Distance Polycom Conference Phone Cable Special Network Requirements Internet RJ45 Drop/Hard Line Additional Devices Wireless Network Setup up to 35 attendees up to 36-250 attendees up to 251-499 attendees up to 500-999 attendees 1,000 and above attendees *includes one SSID and password, each additional SSID Catering Services Tenant Insurance Excessive Cleanup Fee Same Day Change-over Fee |
$600/day $400/day $100/day $60 per drop per day $200 each/event $500 each/event $30 per access (24 hrs) |
Staffing
| STAFFING | RATES |
| Armed Security Officer Uniformed Supervisor Security Officer (Required for all events) T-shirt Security T-Shirt Security Supervisor Huntsville Police Officer Ushers Ticket Takers Door Guards Overnight Security Medical Attendant Ticket Sellers Host Coat Check Casual Labor Production Technician Stage, Sound or Lighting Technician (Concert & Theatrical Production Only) Arena Video Operator Spotlight Operator Searcher Search Supervisor |
$32/hour $27/hour $25/hour $25/hour $27/hour $75/hour $25/hour $25/hour $25/hour $27/hour $40/hour $25/hour $25/hour $21/hour $40/hour (4 hour minimum applies) $40/hour $40/hour $90/show $25/hour $27/hour |
Box Office/Ticketing
| BOX OFFICE/TICKETING SERVICES | RATES |
| Arena Concert Hall Playhouse South Hall, East Hall, Saturn Ballroom *or 3% of gross ticket sales, whichever is greater Event Ticket Set Up Arena Concert Hall Playhouse South Hall, East Hall, Saturn Ballroom Credit Card Fee (Mastercard, Visa, Discover, American Express) Advertising Agency Services |
$700/event* $400/event* $400/event* $400/event*$500/event $400/event $300/event $300/event 4% of total credit card sales 15% |
All tickets sold at the VBC are on the Ticketmaster computerized ticketing system.
Parking
| PARKING | RATES |
| Clinton Avenue Parking Lot South Hall Covered Garage Monroe Street Parking Lot Reserved Lessee Parking (subject to availability) Special Parking Needs (subject to availability) Trailer without Vehicle Trailer with Vehicle Small Box Truck Large Box Truck Parking Attendant Parking Lead |
$10/space $10/space $10/space $15/space$10/day $20/day $10/day $20/day $21/hour $23/hour |
equipment
| EQUIPMENT | RATES |
| Tables (select from 8’ or 6’ rectangular, 4’ or 5’ round, or 6’x18” classroom) Draped or Skirted Tables Cocktail Tables Exhibit Booth / Divider Curtains 16’ tall Exhibit Booth / Divider Curtains 14’ tall Velour Exhibit Booth / Divider Curtains 12’ tall Exhibit Booth / Divider Curtains 8’ tall Exhibit Booth / Divider Curtains 3’ tall Chairs (1-500) Chairs (+500) Chavari Chairs Bleacher Seating (includes chairs) Staging (carpet) Wenger Hard Deck Staging Stage Ramp Handicap Ramp Plastic Dance Floor (White, Black or Wood Grain) Marley Dance Floor Podium Flip Chart Easel Dry Erase Board with markers Portable Safe In-House Two-Way Radio Fire Extinguisher Pianos (rates include one tuning) Baldwin Uprights 5’ Baby Grand 7’ Grand Steinway 9’ Grand (Concert Hall) Piano Tuning Fog Machine Forklift includes driverScissor Lift Driver Rope & Stanchion (per 8’ section) Photocopies Basketball Floor includes timers Stage Barricade Ticket Drop Box Coat Rack Coat Check (Set-up) Premium Furniture Rental Exhibitor Services & Equipment |
$13/day
$18/day $200/day |
Audiovisual
| VIDEO | RATES |
| Arena Video System Full use of arena video boards (boards run VBC content until show time) Single Screen Package Two screens (7×12 or 8×14), Two dress kits, Two projectors (5k or 6k), video distribution amp Dual Screen Package Screen (7×12 or 8×14), dress kit, projector (5k or 6k), video distribution amp 4K Projector 5k/6k Projector 7k/8k Projector 10k Projector 15k Projector Long Throw Projection lens Requirement depends on projector placement Video Distribution Amp Projector Fly Cage Projector Cart/Table Video Camera Video Switcher (basic) Video Switcher (upgrade) 7×12 Projection Screen 7×12 Dress Kit 8×14 Projection Screen 8×14 Dress Kit 9×16 Projection Screen 9×16 Dress Kit 12×20 Projection Screen 12×20 Dress Kit Tripod Projection Screen 32” Tabletop TV 65” TV on rolling stand Confidence Video Monitor (27”) Confidence Video Monitor (42”) Wireless Presenter (Clicker) Laptop |
$2000/day
$2200/day $1100/day $400/day $55/day |
| AUDIO | RATES |
| Playhouse Sound System Mixer, basic venue speakers, 2 wired mics, 2 audio monitors, 1 DI Box Concert Hall Basic System Mixer, basic venue speakers, 2 wired mics, 2 audio monitors, 1 DI Box Concert Hall Full System Full EAW PA, EAW Subs, Front Fills, Mixer, 2 wired mics, 2 audio monitors, 1 DI Box Concert Hall Audio (no subs) Full EAW PA, Front Fills, Mixer, 2 wired mics, 2 audio monitors, 1 DI Box Arena Audio System Full venue speaker system, mixer, 2 wired mics, 2 audio monitors, 1 DI Box Small Audio Mixer 32 Channel Digital Mixer Midas Pro2 Mixer System DI Box Speaker Wired Microphone Wireless Microphone (Handheld, Lav, or Headset) Mic Stand (without mic) Press Mult Box Portable Sound System 1 mixer, 1 wired microphone, 1 DI Box, 1 speaker |
Included in Room Rental
$1000/day $3000/day $2000/day $2000/day $100/day |
| DECORATING | RATES |
| Taffeta Wall Taffeta Column Taffeta Wheel (8 Spoke) |
$10/ft (width) $100/each $500/each |
| LIGHTING | RATES |
| Focal/Wash LED Uplight Gobo Fixture Followspot Custom Metal Gobo Custom Glass Gobo Hazer Mirror Ball |
$25/day $35/day $35/day $150/day $150/each $250/each $175/day $100/day |
| LABOR | RATES |
| Production Technician 4hr minimum, First 8 hours worked, 8a-12a Production Technician Premium Time Any hour exceeding 8 hours in a day OR 12a-8a Rigger Teams of three, 4hr minimum Rigger Premium Time Any hour exceeding 8 hours in a day OR 12a-8a Mars Music Hall Production Technician Technician to run Audio, Lighting, and/or Video in Mars Music Hall |
$40/hr
$60/hr $60/hr $90/hr $400/day |
All equipment listed above is subject to availability.
*Production Technician required with audiovisual equipment.
Arena Audiovisual
PROPST ARENA VIDEO PRODUCTION REQUIREMENTS & SPECIFICATIONS
OUTPUT
- MAIN BOARDS (1 each East and West):
22’ by 12’ LED screens, 352 pixels tall by 640 pixels wide. High Definition 16:9 ratio. - FASCIA BOARDS (1 each East and West):
4’ by 99’ LED screens, 64 pixels tall by 1536 pixels wide. These boards can be segmented in any combination up to 8 64×192 panels or windows. - CONCOURSE MONITORS: (17 including 4 in private suites)
47” LCD flat panels may optionally play Arena media, a second input, or Comcast cable channels. - SOUND OUTPUT:
In room sound is distributed array in 80 speakers plus subs around the roof hub. Concourse LCD monitors and pendant speakers also play the sound outputs.
INPUT REQUIREMENTS
- PICTURES, PHOTOS or SLIDES:
- .PNG and .JPG files are acceptable.
- Graphics must be created using an RGB color space.
- Graphics must be in the pixel size of the target window.
- Powerpoint slides can be converted complete with pictures and captions
No transitions are to be used in the Powerpoint setup
Set the page setup to 16:9 - VIDEOS:
- Must be created in an RGB color space using 16:9
- Pixel resolution must match the intended screen.
- Any HD format is acceptable (16:9)
Must be saved as an AVI file
No compression
59.94 frames per second
Sound MUST be interleaved (frame by frame)
- OTHER:
- BlueRay discs are an acceptable feed.
- Your HD camera, PC or Laptop (WXGA resolution) are also acceptable feeds.
- Two VBC-owned pan-tilt-zoom high definition cameras are mounted on the east and west ends of the Propst Arena near the main boards. These can serve as screen input or picture in picture.
- All content including cameras may be recorded to our BlueRay HDD Recorder
| VIDEO SERVICE | RATES |
| SCREEN RENTAL GRAPHICS PRO SERVICES: Integration Service EVENT OPERATION SERVICES Video Operator |
$840 per day, all screens, monitors and PTZ cameras
$75 per hour for creation, conversion, programming (2-hour minimum) $40 per hour, typical setup, event and strike 5 hours |
Pricing will be estimated based on individual event needs.
All equipment listed above is subject to availability.
Have Questions?
Reach out to our team today for more information on planning your next trip.
Your Next Unforgettable Experience Begins Here
From live shows to special occasions, it all begins right here, at Huntsville’s hub for entertainment and events.
